Year: 2025

Protection of Personal Information Act (POPI)

PRIVACY COMMITMENT

We are committed to maintaining the accuracy, confidentiality, and security of your personally identifiable information (“Personal Information”). As part of this commitment, our privacy policy governs our actions as they relate to the collection, use and disclosure of Personal Information.

Privacy

1. Introduction
The privacy statement applies to the ORTDM and any legal entity, which control, verify or make use of information that may be collected via this site.

A user may visit this site without providing any personal information. A user, however, agrees to the use of such data in accordance with this privacy statement. Please note that this site may contain links to other sites which are not being governed by this privacy statement.

2. Cookies
The ORTDM may use cookies (small text files stored in a user’s browser) or web beacons (electronic images that allow this website to count users who have accessed a particular page and to access certain cookies) to ensure that the website is well managed and to facilitate improvement of the site. The ORTDM or its service-provider(s) may use cookies to collect aggregate data. The ORTDM may use such devices from time to time to track information on its systems and identify categories of users by items such as IP addresses, domains, browser types and pages visited. The web administrator uses the information to analyse the number of users of different areas of the site and to ensure that this site is serving as a useful and effective information source.

Neither cookies nor web beacons collect personal information such as the user’s name or e-mail address. A user may reject cookies as most browsers permit individuals to decline cookies. Under certain circumstances, users may be denied access to some parts of this website if their browsers are set to decline cookies.

3. Personal information use
Personal information is used only for limited purposes e.g. when a user registers with the website to request future communications about ORTDM’s areas of interest. The ORTDM may use this information to create a personal profile to customise its response to further requests or enquiries and to improve the website. When a user chooses to register online for a ORTDM-hosted event, the ORTDM will use the information the user submit to respond to the user. In addition, the web administrator may, when necessary, use a user’s information for various site-related tasks. The ORTDM will ensure that any marketing activities comply with applicable law and that it is implemented with procedures to obtain the necessary consent before sending the user’s e-mail containing information about the ORTDM’s services. The user may at any time request that ORTDM discontinues sending such material to the user by using the ‘unsubscribe’ link.

4. Disclosure to third parties
Although the ORTDM may provide users’ information to service-providers that handle information on its behalf, it will usually not share the information with third parties or other public entities for secondary or unrelated purposes unless otherwise disclosed at the point of collection.

Personal information may be transmitted internationally through the ORTDM or to third parties for the purposes identified above. This will not include transfer to countries without data protection rules similar to those in effect in the user’s country of residence. By providing information to the ORTDM through this website, the user is consenting to such transfers.

Where appropriate, personal information may be disclosed to law enforcement, regulatory or other government agencies, or third parties where necessary or desirable to comply with legal or regulatory obligations or requests or for the purposes identified above.

5. Access to personal information
If personal information has been submitted to this website, users who wish to review their personal information may do so by requesting such a review through the ‘update’ link. Users will then be able to access their user profile, correct and update their details, or unsubscribe at any time. In all cases ORTDM will treat requests to access information or change information in accordance with applicable legal requirements.

Security

Protection
The ORTDM has in place reasonable commercial standards of technology and operational security to protect all information provided by users from loss, misuse, alteration or destruction. All reasonable steps will be taken to secure a user’s information. Authorised employees, who are responsible for the maintenance of any sensitive data submitted, are required to maintain the confidentiality of such data. The policy applies to all employees of the ORTDM or public bodies that may receive such information from the ORTDM.

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